Senior Executive Assistant and Office Manager

Join our dynamic team at POC’s global headquarters in Stockholm (Södermalm) as a Senior Executive Assistant & Office Manager. In this highly influential role requiring both managerial and administrative skill, the Employee will be a partner to the CEO and work closely with other senior management as a multifaceted business manager, wearing many hats, including executive assistant, office manager, human resources administrator, and project manager. We are looking for a seasoned professional with a broad range of management experience and track record of getting things done.

KEY RESPONSIBILITIES:

Executive Support:

• Provide high-level executive support to the CEO and other senior leadership, including managing calendars, organizing meetings, planning travel, and drafting communications.
• Assist in the development and finalization of executive communications, including proofreading and editing.
• Facilitate effective communication between executives and internal/external stakeholders.
• Manage Board communications and meetings.

Office Management:

• Oversee the day-to-day operations of the office, ensuring a productive and collaborative work environment.
• Greet visitors to the office, manage incoming and outgoing mail and packages, answer and direct phone calls to staff.
• Oversee office infrastructure projects, including completion of our Stockholm headquarters expansion and upgrade.
• Develop and enforce office policies and procedures.
• Plan and coordinate employee events, conferences, team-building activities, and office celebrations.

Human Resources:

• Oversee the recruitment process, including posting job openings, screening resumes, arranging interviews, and facilitating the hiring process.
• Manage employee onboarding, orientation, and training programs.
• Assist in the management of the business-wide performance evaluations process, ensuring managers and their direct reports execute the established requirements.

Project Management:

• Act as project manager on select cross-functional projects, ensuring the timely completion of deliverables and objectives.
• Maintain a register of major projects and report on status to senior management.

Financial Administration:

Assist in budget planning and monitor expenses related to office operations and recruitment.

• Bachelor's degree in business administration, Human Resources, or related field.
• At least 5 years of experience in similar roles.
• Proficiency in English and Microsoft Office Suite.
• Knowledge of human resources practices regarding recruitment and on-boarding.
• Experience in project management with a successful track record of project delivery.
• Strong organizational, leadership, and interpersonal skills.
• Comfort working with senior executives.

POC was founded in 2005 in Sweden and is a global leader in the manufacture of helmets, eyewear, body armor, apparel, and accessories in snow sports and cycling. With a mission to ‘Protect lives and reduce the consequences of accidents for athletes and anyone inspired to be one,’ POC has become an iconic brand in outdoor sports as a result of its nearly two decades of leadership in protection, performance, and design.

• We are a team of passionate experts in our fields – we are proud of our reputation as a global leader in our industry and committed to excellence.
• We are mission driven – protecting people is why we exist.
• We work in a friendly and collegial atmosphere – kindness and respect is core to our culture.
• We love outdoor sports – passion for cycling and skiing runs deep here.
• We offer all the benefits you expect (and more) – besides a competitive salary and benefits package, you will enjoy wellness compensation, discounts on POC products, option to participate in our product testing program, and more.

Please send your CV and a cover letter detailing your relevant experience and why you feel you are the ideal candidate for this role to application@pocsports.com . We recommend that you submit your application as soon as possible as selection and interviews will be held continuously until the right person is found.